Self-serve today
- Create or request the right workspace.
- Import a supported roster CSV.
- Use access codes when email is not proven.
- Run setup, readiness, reports, and My Week after an approved release.
Migration
Bringing your roster across.
What carries forward, what resets, and how long it takes. Migration is not one click: most projects take 7–14 days of joint work, depending on volume.
Carried, not lost
Years of relationships move carefully, with people.
Most migrations fit this window. Multi-season or institutional rollouts use the same stages over a longer interval.
Reviewed by hand
- Legacy exports receive a dry-run report before import.
- Payroll columns require mapping and customer signoff.
- Document migrations require rights and access review.
- Large organizations require provider proof before broad invitations.
Proven before reliance
- Email delivery is verified before members depend on it.
- Payments activate only after end-to-end provider verification.
- E-signature activates after the signing provider is confirmed.
- Real import, payroll, and first-week workflows are proven before launch is complete.
Customer sample inventory
What we ask for, and how it is handled.
SamplePathProof expected
RosterCSV importNames, contacts, sections, instruments, roles, and substitutes.
Production weekReviewed sampleProduction, services, call times, venue, assignments, and seating.
OPAS exportDry run firstExternal IDs, conflicts, invalid rows, idempotency, and rollback proof.
Payroll templateMapped profileColumns, delimiter, service categories, lock, and signoff evidence.
Library and repertoireScoped migrationMetadata, rights, inventory, works, and performance history.
Engagement recordsStructured reviewRequests, holds, quotes, contracts, invoices, settlement, and archive.
Sources we've mapped
What we know how to import.
Each source has a documented column map. Other systems can usually be scoped for custom import within seven days.
Spreadsheet (Excel · Google Sheets · Numbers)
Spreadsheet importWe map roster, calendar, season, document, and invoice-register columns to platform entities.
Carried forward
- Artists, agencies, presenters, and contacts
- Confirmed bookings with date, venue, and programme
- Open holds with expiry
- Contract templates and weekly files in the vault
Reset / out of scope
- Historical messages without a source schema
- Internal notes without explicit consent
- Past invoices unless re-issued
Overture
Bring as CSVExport workflow data to CSV and we map agency, roster, holds, and quotes through the import pipeline.
Carried forward
- Agency roster and representation
- Active holds with expiry
- Open quotes with status
- Standard contract templates
Reset / out of scope
- Internal CRM notes by default
- Closed history unless requested
Gigwell
On requestWe map report CSV tour data to bookings, contracts to the vault, and advancing documents to tagged entries.
Carried forward
- Tour bookings with venue, date, and status
- Contracts as vault PDFs
- Tagged advancing documents
- Buyer and agency contacts
Reset / out of scope
- Routing and itinerary calendar
- Backline and rider templates without remapping
Prism.fm
On requestWe map offers to quotes, confirmed shows to bookings, and settlement to invoices with line items.
Carried forward
- Offers with sent, accepted, or declined status
- Confirmed bookings and venues
- Settlement summaries re-issued as invoices
Reset / out of scope
- Promoter-side data outside Agency OS scope
ABOSS
On requestCSV and XML exports cover roster, holds, quotes, contracts, and preserved e-invoice XML.
Carried forward
- Roster and representation
- Active holds and quotes
- Contracts and e-invoicing XML in the vault
Reset / out of scope
- Travel and advancing module
The five-stage migration
7–14 days, end-to-end
Scoping call
Review source, volume, deal types, carried versus reset data, and the DPA.
Sample import
Load five rows per entity in a sandbox and confirm schema mapping.
Full migration + delta sweep
Bulk import, catch records created during migration, and snapshot the source for audit.
Parallel-run validation
Run Kalinklo while the source remains read-only and compare every new entity.
Cutover + sunset
Retire the source or keep a read-only archive and close on the agreed milestone.
Managed services
Human setup where a clean launch needs it.
Agency roster migration
$5,000 – $25,000
scope-dependent
Migrate roster, territories, fee notes, rules, routing, portal, and optional history.
Orchestra multi-year season import
$10,000 – $50,000
multi-year scope
Import seasons, conductor and soloist pipelines, approvals, budgets, and replacement presets.
Institution onboarding
$15,000 – $100,000
enterprise contract
Multi-venue, season, and department setup with SSO roadmap, procurement mapping, and dedicated support.
Production Desk workspace setup
$7,500 – $25,000
launch sprint
Configure roles, sections, readiness, permissions, and first-week operating rhythm.
Organization document migration
$5,000 – $30,000
vault migration
Move production, member, venue, and approval files with controlled access and ownership.
Organization roster import
$3,500 – $20,000
member import
Import staff, players, guests, sections, roles, and assignments for a real personnel picture.
Contract template setup
$2,500 – $10,000
library buildout
Versioned engagement templates tailored to your house style and terms.
Ready to scope a migration?
Send your source system and rough roster size. We quote scope within three business days.