How it works · Sample engagement
One Mahler booking, from availability to settlement.
One audit log, every state — availability, then the six engagement stages: request, hold, quote, contract, invoice, settle. Labelled sample data; no real engagement is depicted.
The shape of one booking
From an open date to a sealed ledger — one engagement, every state on one record.
Visual reference only — labelled sample data, no real engagement is depicted
Step 01 · Availability · T−104 days
Artist · Agency
Vasari Management sets a Mahler window
Aurelien holds Nov 11–14 open for symphonic two-night programmes. Travel base Paris CDG. Fee bracket €18–24k visible to verified presenters only.
Open the calendar surfaceMovement 01 of 07
Step 02 · Inquiry · T−98 days
Presenter
An international concert hall submits a structured request
Two nights, Mahler 5, opening with the Adagietto on the second night. Hall capacity near 2,000. Recording: live audio only. Fee proposal €22k all-in — inside the artist's posted bracket.
Address a hold from the rosterMovement 02 of 07
Step 03 · Hold · T−96 days
Agency
Eline approves a 14-day soft hold
Calendar locks Nov 11–14. Priority 01, no competing inquiries yet. Hold timer visible to both sides. Travel adjacency is reviewed before the hold is confirmed.
Open the agency cockpitMovement 03 of 07
Step 04 · Quote · T−92 days
Agent approval
Eline prepares and approves the quote terms
Fee €22k, travel + per diem at agency standard, two rehearsal sessions, exclusivity 120 km / 30 d. Eline edits one clause, approves, sends.
Open the quote surfaceMovement 04 of 07
Step 05 · Contract · T−84 days
Contract review · both sides
Both sides mark up — Presenter counter-signs
Draft v3 generated from the approved quote. Vasari's contract team marks exclusivity radius; the hall counters. Final version signed both sides.
Open the contracts surfaceMovement 05 of 07
Step 06 · Invoice · T−60 days
Bureau · Finance
Deposit invoice issued from the contract
The hall receives a 30% deposit invoice (€6,600) and a balance schedule. Finance approves. Humans release every transfer.
Open the invoices surfaceMovement 06 of 07
Step 07 · Settlement · T+7 days
Bureau · Finance
The performance happens — the ledger is sealed
Final balance paid 5 days post-engagement. Commission split routed. Audit trail closed. Aurelien's next Mahler window is ready for planning.
See settlement opsMovement 07 of 07
Closing the loop
One engagement. End to end. No handoff gaps.
Every state transition above is a real database event with role-scoped access and an audit entry. Nothing is sent, signed, or paid without a human pressing the button.
- Role-scoped — artists, agencies, presenters, institutions
- Human-approved steps for messages, contracts, invoices, and settlement
- An audit entry on every state change, exportable
- Settlement is recorded manually during the founding period